Minutes 21.05.08

Milton Parish Council

Minutes of the Annual General Meeting of the Parish Council duly convened and held in the Community Centre, Milton Heights on 21^st May 2008

Present: Cllrs P Bradbury (Chair), N. Adderley, and R. Fyfe.

In attendance: L.Dalby (Clerk) and four members of the public.

08/21.Public Participation

Two representatives from Thames Water gave the Council a brief outline the Flood Alleviation Scheme which is to be undertaken in Milton. The work will affect High Street and School Lane and will take up to 12 weeks to complete. There will be temporary road closures for safety reasons whilst the work is carried out.

Mr Robertson asked if the Council had had a response from the school regarding access to the community room. Cllr Bradbury responded that the room is still available as per the original agreement and that he expects a response form the school before the next council meeting.

Mr Strange passed on the complaints of three other residents about the poor state of the grass verges since they had been cut. The Clerk explained that she had also received complaints about the work that had been carried out and would be passing on the resident’s comments to the County Council Highways department. The Clerk also reassured Mr Strange that she had arranged for Evergreen to cut the areas around the Church and War Memorial along with Mill Lane and Pembroke Lane. Action – Clerk

Mr Strange asked if the Best Kept Front Garden Competition would take place this year. Cllr Bradbury said that it would. Action – Clerk to find a judge.

Mr Strange was also concerned that a builders yard had been established on the Drayton Road without planning permission. Action – Clerk to report this matter to Planning Enforcement.

Mr Strange reported that the hedge from the new railway bridge towards Milton Village had become overgrown. Action – Clerk to inform County Council.

08/22. Reports from County and District Councillors

There were none.

08/23. Apologies for Absence

Apologies were received from Cllrs S. Jennings, K. Sadler, R. Liquorish, I. Von Wenden, District Cllrs M Murray, R. Waite, M. Turner and PCSO L Gardner.

08/24. Election of Chairman for 2008/09

Mr P. Bradbury was proposed by Cllr Fyfe and seconded by Cllr Adderley. There being no other nominations Mr. P Bradbury was elected unopposed.

08/25 Election of Vice Chairman

Mr K. Sadler was proposed by Cllr Bradbury and seconded by Cllr Adderley. There being no other nominations Mr K Sadler was elected unopposed.

08/26 Election of the Planning Committee

Cllrs K. Sadler, D. Adderley and R. Fyfe were elected unopposed.

08/27 Power Station Liaison Committee

Cllr R. Fyfe and Mr T Robertson were proposed by Cllr Bradbury and seconded by Cllr Adderley.

08/28 Adoption of Standing Orders

It was agreed that for the regulation of business during the year 2008/09, the Council would adopt for guidance as applicable, the Model Standing orders published by the National Association of Local Councils.

08/29 Adoption of the Model Code of Conduct

A resolution was passed to adopt the Model Code of Conduct.

08/30. Minutes of the Council’s meeting held on 23^rd April 2008

The minutes were agreed and signed by the chairman.

08/31. Matters Arising

a) Website – it was agreed to pay Mr I.Von Wenden £200 for setting up and running the Milton Website. Action – Clerk to contact Mr Von Wenden

b) Community Centre Access – the Clerk will persue this matter is she doesn’t receive a response from the school. Action – Clerk

c) Playground Area – the toddler unit still needs repairing and the new fence is coming apart. Cllr Jennings has the matter in hand. Action – Cllr Jennings

d) Football Club – a meeting has yet to be arranged. Action – Cllr Bradbury

e) Grass Cutting – the Clerk has contacted Evergreen who will also cut the grass in the areas highlighted by Mr Strange at the last meeting.

f) Risk Assessment – the Clerk has obtained a copy of the Charney Bassett Parish Council Risk Assessment. Cllr Bradbury agreed to prepare a risk assessment. Action – Cllr Bradbury

08/32 Planning and Development Matters

a) Applications received from the District Council for consultation and considered by the Planning Committee.

a) Decisions of Local Planning Authority

08/33 Financial and Administrative Matters

a) The following accounts for payment were approved.

P.Browning – Litter Picking May  £35.36

S.Devitt – Litter Picking May £37.56

L.Dalby – Clerks Salary and expenses May £602.33

Revenue and Customs – PAYE & NI £58.25

OALC – Subscription  £207.86

b) Payments received since last meeting.

VWHDC – 1^st instalment of Precept 08/09  £9000.00

HMRC – VAT repayment  £3661.54

c) The Statement of Accounts for 2007 -2008 was agreed by the meeting and was signed by the Chairman and Clerk as the responsible financial officer.

d) The Annual Governance statement was agreed and signed by the Chairman and Clerk.

08/34 Correspondence received

Cllr Fyfe has read all the correspondence received and pointed out a few items of interest. A list is held on file.

The Clerk has received a letter from VWHDC awarding the Council £424 for additional Parish Cleansing.

08/35 Matters raised by Councillors/Clerk for

a) Inclusion on the agenda by notice to the Clerk

It was agreed that Cllr Fyfe would act as the contact for the Cemetery whilst the Clerk is on holiday.

Mr Robertson reported that following the recent Power Station Liaison meeting he is concerned about the potential increase in lorry movements if the Power Station is unable to use Radley Lakes to dispose of ash.

08/36 Future Meeting

 It was agreed that the next meeting of the Council would be held on June 25^th at Milton Methodist Church Hall commencing at 7.45pm.

There being no further business the Chairman declared the meeting closed at 10.10pm.